Zoom is a video communications tool for video and audio conferencing, collaboration, chat, and webinars across mobile devices, desktops, telephones, and room systems. Zoom is perfect for online Team meetings, online fellowship/training/prayer meetings and webinars. ADD INSTRUCTIONS FOR CHURCHES TO GIVE MEMBERS – NO COSTING.
What is Zoom?
Get Started
Download Zoom from the website from here and sign up.
- Once you get into Zoom, you will see how easy it is. Basically, it is click, click, click—no need for extensive reading or having to find loads of informational details. Zoom is automatic while giving you the controls you need.
- Create a free Zoom account and download the web apps as required (optional mobile apps) on your devices. Zoom can run in the cloud, but they recommend downloading the app onto your desktop/laptop.
- Once you are logged in to Zoom, click on Schedule, and complete the details. One point to consider is password-protected or not. In other words, is the meeting open to anyone (no password) or only to a select group? It could be relevant, for example, when using free Zoom with a 100-person limit.
- Once you are logged in to Zoom, click on Schedule, and complete the details. One point to consider is password-protected or not. In other words, is the meeting open to anyone (no password) or only to a select group? It could be relevant, for example, when using free Zoom with a 100-person limit.
- Go into Settings and mute your audience on entry. Even though each person can unmute his or her microphone, you will make sure that all will join your meeting quietly.
- Next, you need to invite your audience. This can be done via EMAIL – Zoom creates an email that you can send to your contact list. We recommend editing that automatic email so that the information will be apparent to your membership. TEXT MESSAGE – Since texts have a much higher open rate than emails (97% in 3 minutes), it is a great idea to send your contacts a personalized invitation with the URL via a Church Messaging App such as ClickSend.
- Send out reminders. The minimum is one reminder right before you go live, but the recommendation is several leading up to the event without going overboard. Perhaps 3 days before, 1 day before, and then right before would be a good plan. Again, a Bulk Text Messaging Service such is well-suited for this purpose.
Using Zoom
Scheduling a Meeting
Starting a Meeting without Scheduling
Zoom Waiting Room
Zoom Controls
Secure the Meeting
Zoom Help
Zoom resource centre have all the help that you need when you get stuck, here.
Or
Join in Live Training Zoom videos here.
For Church Members (template)
ONLINE MEETINGS
During this season, it’s more important than ever to stay connected with your church family. There will be many opportunities to meet online and in person.
We will be meeting online using a platform called Zoom which allows for quick and easy group video meetings. You are able to join these meetings by using your mobile, tablet, laptop or computer. If you’ll be using your laptop or computer, be sure it has a camera and microphone built-in.
HOW TO INSTALL ZOOM
Here are step-by-step instructions to be able to download the app, join the meeting, and be part of a meeting.
- Download the Zoom app on your mobile device or computer.
- iPhone App Download (iPhone and iPad)
- Android App Download (Samsung, Motorola, LG, etc.)
- Desktop App
- Once you have downloaded the app, you are all set for the first meeting.
WHAT NEXT?
- We will, or your small group leader will send you an email or text with a meeting link or a meeting code before your group meeting time.
To access the meeting via email: open your email on the device that you will be using for the Zoom meeting. Click or tap the Join Link in the email invite.
2. To access the meeting via the app: open the app on your phone or tablet.
Tap “Join a Meeting” and enter the 9-digit meeting code.
If your group leader hasn’t started the meeting yet, a screen will pop up with a “Waiting for the host to start”.
3. Small group leaders will have the Zoom meeting ready to go for your group’s meeting time. Your small group leaders will be in contact with you with your meeting time if it has changed at all.
4. Select “Join with Video” in the window that opens. You can turn on and off audio and video using the microphone and camera buttons that are in the lower left-hand corner of the Zoom meeting window.
If you can’t hear audio, make sure that the volume is up on your phone. Check out the video below for more info about how to configure your audio and video.
To help prevent background noise interruptions, please mute your mic when you are not speaking using the little button on the lower left-hand side of your screen.
